Advanced Features of Microsoft Office You May Have Missed 

Since its start in the early 90s, Microsoft Office has become a household staple for businesses of all sizes. Odds are you have been using Microsoft Office for years. With technology constantly being updated, there may be some advanced features you have missed over the years. 


Our time is valuable, and it’s important to optimize the tools we use every day. There are so many advanced features to Microsoft Word, PowerPoint, and Excel. In fact, people even take classes and become certified masters of all things Microsoft. With so many facets of these applications, it’s easy to get overwhelmed and miss some excellent time-saving features. 


That’s why we have compiled a few tips on how to use advanced features of the most used Microsoft applications. We want to help you save time and ramp up productivity. 


Microsoft Word 

Microsoft Word is a great place to start. It is one of the simplest tools Microsoft offers. However, there are some Microsoft Word advanced features that will take your documents to the next level and save you time. 


The first feature you might not be aware of is the “outline view” option in Word. Creating an outline for a report or any written document in Word can help you stay organized. An Outline can also save you time when writing long and tedious documents. 


All you have to do to access this feature is go to the ribbon, click the view tab and then select outline


Putting your document into outline view allows you to easily navigate a long report by jumping to a specific heading. You can also quickly plan out a report by writing your draft in this format. Using the outline feature also allows you to edit your work by reorganizing and formatting headings. 


Another helpful feature of Microsoft Word is inputting equations. Writing out equations can be tedious and hard to understand. Thankfully, Word has a feature that allows you to insert equations much like Excell. 


The updated version of Word refers to it as “Equation” and to access it all you have to do is click Insert on the top toolbar, then select Equation, then Insert New Equation. You will then be able to use the toolbar to create and insert equations into your reports. 


These advanced features will help you save time writing reports and create a professional final product to present. 


PowerPoint presentations are a great way to enhance communication by using a visual. PowerPoint slides can be used for anything from presenting new objectives to reviewing company policies. It can help your staff better understand information and stay on track during meetings. With all of these benefits, it’s important you are getting the most out of this Microsoft application. 


Most of us create multiple slides and then spend a lot of time editing each slide to add logos, consistent fonts, etc. One advanced feature and major time saver of PowerPoint is the Slide Master feature. Using this feature allows you to create a master slide that will set the theme for the rest of your PowerPoint. You can add your logo, font, font size, and personalized background to this slide. Everything on the master slide will be transferred to the rest of the PowerPoint. Then, when you need to edit the formatting, you can simply edit it on the master slide. The edits will then apply to the rest of the PowerPoint. 


To use the slide master, click the View tab, then select Slide Master


This will open up the master slide and master layouts. On the slide master, you can create all of the design elements for your slides. You can edit each slide underneath the master slide to create a different look and it will not affect the rest of the PowerPoint. 


For a video tutorial on how to apply this feature to your PowerPoint click here


I think we can all agree using Microsoft Excel Spreadsheets can be either very confusing or very helpful. Many people take classes to become masters of Excel. If you’re not a master, but you are looking to increase your skills, we are here to help. 


One of the easiest ways to save time with Excel is to insert data directly from the internet. Unfortunately, copy-paste doesn’t do the job when formatting data correctly. Fortunately, Excel has an advanced feature that imports data from a website and formats it for you. 


The steps to accomplish this are to first click on File, then select Open. Then, a dialogue box will open asking you which file you’d like to import. Next, go to the question bar and copy-paste the website you want to import data from. Now click open


You may be asked for your security key. Enter your Windows login and click ok. The data should then appear formatted onto an excel sheet. This is a quick and easy way to import data into Excel. 


Another advanced feature of Microsoft Excel is the option to remove duplicates. Don’t waste time going item by item. Your excel spreadsheets may have thousands of items and you need to be able to remove duplicates efficiently to present proper data. 


To remove duplicates simply select the table or list you would like to edit. Then click the data tab. Now select Remove Duplicates. 


A window will open and ask you which columns and windows you would like to scan through to find duplicates. Input the appropriate information then click ok. Excel will then remove all duplicates. You now have a few new tools under your belt to expedite your spreadsheet creation and editing. 


Optimization is key to productivity and efficiency. Making the most of the Microsoft tools you already have integrated into the enterprise can help you maximize performance and reduce time waste. We know how important saving time is to your business. 

Our experts at v-TECH io can work with you to make sure you are getting the most out of the solutions you already have. We can support your optimization whether it’s Microsoft Office or another solution you are using. Our on-call experts are available to help. 


Partnering with us is simple and easy. All you have to do is click here, fill out the form, and let us do the rest. 


How to Overcome Hardware Supply Chain Delays

Not everyone understands the journey a product takes to get from the manufacturer to the customer. With suppliers spread across the world, travel can be disrupted by a variety of factors. 

Supply chain delays have slowed business down and increased the price of goods. With limited supply and high demand, inflation rises. Companies are unable to receive the items needed to onboard new employees or replace necessary hardware, delaying productivity. 

A recent study by GetApp stated, “78% of businesses have experienced moderate to significant supply chain delays for IT hardware in the past 12 months.” The same study found that 71% experience shipping delays of up to 6 months. These supply chain delays lead to high costs and lower inventory. 

Unfortunately, there are two types of relationships impacted by this. Companies have to decide between keeping strong relationships with suppliers or their customers. If they change suppliers to work around supply chain issues, they risk losing that business partnership. On the other hand, businesses risk losing customers and profit if they aren’t able to fulfill orders. 

Supply chain issues have been occurring for years, but COVID-19 exasperated the issue. Russia’s war on Ukraine has caused a lot of disruptions as well. With no clear end in sight, businesses need to formulate new, long-term strategies to overcome supply chain delays. 

China’s “Zero-COVID” Policy 

COVID-19 launched major distribution issues due to differences in work regulations. A significant amount of American businesses get their supplies from China. In fact, China accounts for 12% of global trade.

Since the virus originated in China, their COVID-19 regulations were and still are incredibly strict.  China has a zero-COVID policy. These limitations have created a major impact on supply chain distribution. 

Major cities in China are putting their citizens on lockdown and into quarantine facilities to mitigate the outbreak. The government is still shutting down manufacturing facilities and keeping shipments from leaving ports. 

With the continuation of COVID outbreaks in China and their incredibly strict COVID policy, there is little hope for recovering supply chain issues in 2022. 

U.S. companies may need to look locally for distribution and reduce their trade dependency on China. 

Russia’s War on Ukraine 

In February 2022, Russia invaded Ukrainian soil. This tragedy has triggered economic impacts internationally. Trade routes connecting Europe and China have been disrupted by the invasion. 

Many use Russia to transport supplies back and forth from Asia to Europe. The danger of traveling through Russia or flying above it has forced suppliers to use alternative routes that are longer and more expensive. The invasion has also led to an increase in gas prices, causing transportation costs to go up. In fact, Russia supplies 40% of Europe’s gas. Russia is also the second-largest exporter of oil in the world.  Both Russia and Ukraine export a large number of raw materials. 

Additionally, Ukraine supplies 50% of the world’s neon gas. This is used to make semiconductors or chips. Chips are used in iPhones, computers, cameras, and cars. There has been an ongoing international chip shortage for the past few years. The war in Ukraine has the potential to extend the shortage even longer. Chips are a major part of automotive manufacturing and other hardware. Fewer chips mean higher demand and higher prices. 

Government sanctions on trade between Russia and other countries will also impact supply chain distribution. There is a lot of uncertainty when it comes to war. It is hard to tell how long it will last and what the outcome will be. Since we are unsure what the future holds, businesses need to start planning to work their way around supply chain delays and increased costs. 

Shopping locally is now a necessity for those relying on Eastern Europe, Russia, and China for goods. Businesses need to look within their own borders to supply materials. 

Supply Chain Risk Management  

There is a model called the PPRR risk management model. This is a global supply chain risk management approach. 

PPRR stands for: 

Prevention: Be proactive by taking steps to mitigate the chance of future supply chain disruptions. 

Preparedness: Create a plan of action and recovery in case of an incident. 

Response: Carry out the recovery plan to contain and reduce the impact of an incident. 

Recovery: Get back to “normal” business operations as quickly as possible. 

Following the PPRR model is a great framework for managing risk. 

Another way to mitigate the impacts of supply chain disruptions is by having multiple suppliers. Take inventory of your suppliers and the potential environmental impacts that can occur. Have backup suppliers that can meet the same needs just in case. When environmental risks arise, stockpile inventory if possible. Creating a buffer for high-demand products is a good strategy to decrease the impact of supply chain blockages. 

An obvious choice for supply chain management is to find suppliers within your own borders. Although it can be more expensive, the benefits outway the costs when you consider the increase in transportation costs, loss of customers, etc. 

Implementing multiple strategies will help cushion the blow of supply chain disruptions and prepare for risks. 


One final strategy to take when overcoming supply chain issues is to organize and consolidate data. It is easier to keep track of suppliers, freight times, etc. if your data is centralized. Take advantage of predictive analytics and modern technology to stay organized and proactive. 

Optimize your supply chain risk management by partnering with v-TECH io. We are able to overcome potential supply chain issues that other companies might face. With a diverse group of vendors and suppliers, we can get access to what you need. We can help upgrade your software and hardware to keep you ahead of the curve. Supply chain issues are inevitable. All you have to do is click HERE and we will help you prepare for the future.